FairKeep: The Event Tracker Built for Craft Fair Vendors

If you do more than a few craft fairs or farmers markets per year, you already know the problem: you're managing a spreadsheet for event dates, another one for income and expenses, sticky notes about which shows you applied to, and a weather app you check the morning of every outdoor market. It's a lot of tabs for what should be a simple business operation.

FairKeep replaces all of it. It's a web app built specifically for craft fair and market vendors — not adapted from some generic small business tool, but purpose-built for the vendor workflow.

Track Every Event in One Place

Add your upcoming events to FairKeep and keep everything in one dashboard. Event name, date, location, booth fee, application status — all visible at a glance. No more digging through email confirmations or checking your calendar app to remember where you're supposed to be next Saturday.

Past events stay in your history so you can look back at which shows you've done, how many times, and how they performed financially.

Log Income and Expenses Per Event

The most useful thing you can do after every market is log what you made and what it cost you. FairKeep makes this quick: enter your gross sales, booth fee, and any other costs (gas, supplies, food) and it calculates your net for that event immediately.

Over a season, this data tells you which markets are worth your time and which ones you should drop. Some shows look great on paper but barely break even once you factor in the booth fee and drive time. FairKeep makes those patterns visible. See also: break-even calculator for booth fees.

Manage Your Booth Applications

Craft fair applications are their own administrative task. You apply months in advance, hear back on different timelines, and need to track which shows you're confirmed for versus still waiting on. FairKeep's application tracker handles this — log each application with its status (applied, accepted, rejected, waitlisted) so you always know where things stand.

Weather Forecasts for Outdoor Markets

Outdoor markets live and die by the weather. FairKeep pulls forecasts for your upcoming event dates so you can plan your setup — do you need weights for your canopy, a tent wall, an umbrella for the table? Knowing three days out beats checking your phone at 6am the morning of.

Built for Small Vendors, Priced to Match

FairKeep is a paid SaaS app with annual plans starting at $25/year — less than the booth fee at most small markets. There's no per-transaction fee, no ads, and no upsells. It's a straightforward tool subscription for people running a real, if small, business.

FairKeep is part of the VendorTools suite — a collection of free and low-cost tools built for craft fair and market vendors.