PackMyBooth: The Craft Fair Packing Checklist That Saves Your Setup

Published June 8, 2026 • VARO Industries

The Vendor Who Forgot Their Card Reader

It's a classic craft fair horror story. You're set up, the gates open, your first customer wants to pay by card — and your reader is sitting on the kitchen counter back home. Every experienced vendor has a version of this story. The fix isn't better memory; it's a reliable checklist you run through every time.

PackMyBooth is a free packing list tool built specifically for craft fair and market vendors. Build your list once, save it, and run through it on every event day so nothing gets left behind.

What to Put on Your Booth Packing List

A good vendor packing list covers five core categories:

• Display: Tent, tables, tablecloths, risers, shelving, clips, weights
• Products: Inventory sorted by category, price tags, packaging
• Payments: Card reader (charged), phone, cash box, change float, bags
• Signage: Banner, price signs, business cards, QR code displays
• Personal: ID, snacks, water, sunscreen, chair, phone charger

PackMyBooth comes preloaded with common items across all these categories so you're not starting from scratch.

Customize for Your Booth Type

A jewelry vendor's packing list looks very different from a soap maker's or a baked goods seller's. PackMyBooth lets you add, remove, and reorder items to match your exact setup. Once customized, your list is saved and ready for your next event — you don't need to rebuild it each time.

Use It as a Load-Out Checklist

The most useful way to run a packing checklist is physically checking off items as you load the car. PackMyBooth is mobile-optimized so you can open it on your phone, stand at the back of your vehicle, and tick off each item as it goes in. Far less error-prone than trying to remember a mental list while also loading heavy gear.

Never Scramble at Setup Again

The hour before a craft fair opens is chaotic. Running out to buy forgotten tape or discovering you have no change for cash customers is stressful and avoidable. A five-minute checklist the night before — or as you load the car — catches those gaps before they become problems on-site.

Part of the Free Vendor Toolkit

PackMyBooth is one tool in a broader free suite built for craft fair vendors. See everything available, including change calculators, fee calculators, inventory counters, and more, at VendorTools.app. Start your checklist at packmybooth.com.