Every show comes with people attached: the organizer who runs it, a coordinator who handles booth assignments, maybe a supplier you only deal with for that one event. Those contacts usually end up scattered across email threads, phone contacts and the back of a vendor packet. This short video shows how FairKeep keeps them in one list.
What the Contacts List Does
- One list for everyone. Organizers, show coordinators and suppliers all live in the same place.
- Tied to the show. Each contact is linked to the show they belong to, so the right person is right there when you open that event.
- Easy to find again. Search by name, email or show when you need someone months later.
Why I Keep Contacts With the Show
The time you need an organizer's details is rarely the time you last talked to them. It's usually next year, when applications open again, or the week before a show when you have a question about load-in. Having the contact sitting on the event itself means I don't have to remember which inbox the conversation happened in. It also makes it easy to see at a glance who runs which of the shows you do every year.
Try It Yourself
The step-by-step guide on the FairKeep site walks through adding and managing contacts screen by screen, so you can follow along at your own pace. FairKeep is free to start and doesn't ask for a credit card, so you can set up an account and try it with your own shows. If you haven't seen the app before, the two-minute tour of FairKeep covers the dashboard, events, applications, calendar, packing list, reports and integrations in one pass.
I recorded this video on a demo account for a made-up candle company, so the shows, names and numbers on screen are examples, not real data. For the bigger picture of what FairKeep does, see my FairKeep overview, and for the free calculators and tools that sit alongside it, the VendorTools hub.
More short how-tos on the VARØ Industries YouTube channel.