Once you have help at your shows, keeping track of who worked where, and what you owe them, becomes its own job. This short video shows how FairKeep handles your crew.
How Crew Tracking Works
- Add your team. Everyone who helps at shows goes in one place.
- See who's working each show. Assign people to the shows they're working.
- Enter an hourly rate or a flat amount. Pay people however you've agreed with them.
- Let FairKeep work out what each person is owed.
- Tick Paid when you've paid them, so nothing gets missed or paid twice.
Totals in Reports
In Reports, you can see the crew totals by show and by person. By show, that tells you what your help really cost for each event, which belongs in any honest look at whether a show was worth doing. By person, it gives you a running total for each helper across the season.
If you're weighing whether a show can carry the cost of help at all, my break-even calculator is a quick way to sanity-check the numbers.
Try It Yourself
The step-by-step guide on the FairKeep site walks through assigning crew to events screen by screen, so you can follow along at your own pace. FairKeep is free to start and doesn't ask for a credit card, so you can set up an account and try it with your own shows. If you haven't seen the app before, the two-minute tour of FairKeep covers the dashboard, events, applications, calendar, packing list, reports and integrations in one pass.
I recorded this video on a demo account for a made-up candle company, so the shows, names and numbers on screen are examples, not real data. For the bigger picture of what FairKeep does, see my FairKeep overview, and for the free calculators and tools that sit alongside it, the VendorTools hub.
More short how-tos on the VARØ Industries YouTube channel.