Once friends or family start helping at your shows, the question after every weekend is the same: who worked the booth, and what do I owe them? This short is the quick version of how FairKeep answers that. The full walkthrough post on crew tracking and pay goes deeper.
The Quick Version
- Add your crew to a show. Assign the people who worked it.
- Enter an hourly rate or a flat amount. Pay people however you've agreed with them.
- FairKeep works out what each person is owed. No more adding up hours on the back of a receipt.
What the Full Walkthrough Adds
The longer video and post cover the rest of the crew workflow. You add your whole team in one place, tick Paid once you've paid someone so nothing gets missed or paid twice, and see crew totals in Reports by show and by person. The by-show total tells you what your help really cost for each event, which belongs in any honest look at whether a show was worth doing. The by-person total gives you a running figure for each helper across the season.
If you're weighing whether a show can carry the cost of help at all, my break-even calculator is a quick way to sanity-check the numbers. Head over to tracking your craft fair crew and what you owe them for the full rundown.
FairKeep is free to start and doesn't ask for a credit card, so you can try FairKeep with your own shows. If you haven't seen the app before, the two-minute tour of FairKeep covers the dashboard, events, applications, calendar, packing list, reports and integrations in one pass, and my FairKeep overview has the bigger picture. For the free calculators and tools that sit alongside it, see the VendorTools hub.
More short how-tos on the VARØ Industries YouTube channel.